How to Email a Microsoft Word Document?

Last Updated: Feb 1, 2024 by

Microsoft Word is one of the most widely used word processing programs in the world. It allows users to create and edit documents with ease, making it a popular choice for both personal and professional use. One of the most common tasks when using Microsoft Word is emailing a document to someone else. In this article, we will discuss the steps you need to follow to successfully email a Microsoft Word document.

Step 1: Save Your Document

Before you can email your Microsoft Word document, you need to make sure it is saved on your computer. To do this, click on the “File” tab in the top left corner of the screen and select “Save As.” Choose a location on your computer where you want to save the document and give it a name. Click “Save” to confirm.

Step 2: Compose Your Email

Next, open your email client and compose a new email. In the body of the email, write a brief message explaining what the document is and why you are sending it. This will help the recipient understand the purpose of the document and make it easier for them to find it later.

Step 3: Attach the Document

To attach your Microsoft Word document to the email, click on the “Attach” button in your email client. This will open a window where you can browse your computer for the document you want to attach. Once you have located the document, click on it to select it and then click “Open.” The document will now be attached to your email.

Step 4: Check the File Size

Before you hit send, it is important to check the file size of your document. If the file is too large, it may not be able to be sent via email. To check the file size, right-click on the document and select “Properties.” The file size will be displayed in the window that opens. If the file is too large, you can try compressing it or using a file sharing service instead.

Step 5: Send the Email

Once you have checked the file size and are satisfied with your email, you can hit send. Your Microsoft Word document will now be sent to the recipient’s email address. If you are sending the document to multiple people, you can add their email addresses in the “To” field or use the “CC” and “BCC” fields to send a copy of the email to others.

Tips for Emailing Microsoft Word Documents

  • If you are sending a document to someone who does not have Microsoft Word, you can save the document as a PDF before attaching it to the email. This will ensure that the recipient can open and view the document.
  • If you are sending a document to someone who has an older version of Microsoft Word, you can save the document in a compatible format by clicking on the “File” tab and selecting “Save As.” Choose the appropriate format from the drop-down menu and click “Save.”
  • If you are sending a document to someone who has a different operating system, such as a Mac, make sure to save the document in a compatible format or as a PDF.

By following these steps and tips, you can easily email your Microsoft Word documents to anyone. Whether it’s for work, school, or personal use, Microsoft Word makes it simple to share your documents with others.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.