Collaboration is key in today’s fast-paced world, and Google Docs makes it easier than ever to work together on documents. But what if you need to share that document with someone who doesn’t have access to your Google Drive? The solution is simple: email the Google Doc. In this article, we’ll walk you through the steps of emailing a Google Doc and some tips for document collaboration.
Attaching a Google Doc to an Email
The first step to emailing a Google Doc is to open the document in your Google Drive. Once you have the document open, click on the “File” tab in the top left corner of the screen. From the drop-down menu, select “Email collaborators.” This will open a new email with the Google Doc attached.
If you want to send the document to someone who is not a collaborator on the document, you can click on the “Advanced” button in the bottom right corner of the email. This will give you the option to change the sharing settings for the document before sending it.
Tips for Document Collaboration
Collaborating on a document can be a great way to work together with others, but it can also lead to confusion and disorganization if not done properly. Here are some tips to make your document collaboration more efficient and effective:
Use Comments
Comments are a great way to communicate with your collaborators within the document. You can highlight a specific section of the document and leave a comment for your collaborators to see. This is especially useful for giving feedback or asking for clarification on a certain section.
Assign Tasks
Google Docs allows you to assign tasks to specific collaborators. This is a great way to delegate responsibilities and keep track of who is responsible for what. To assign a task, simply highlight the section of the document you want to assign and click on the “Comment” button. In the comment box, type “@collaborator’s name” and they will receive a notification that they have been assigned a task.
Use Revision History
If you want to keep track of changes made to the document, you can use the revision history feature. This allows you to see who made changes and when they were made. You can also revert back to previous versions of the document if needed.
Emailing a Google Doc as a PDF
If you want to send the Google Doc as a PDF instead of a Google Doc, you can do so by clicking on the “File” tab and selecting “Download as.” From the drop-down menu, select “PDF document (.pdf).” This will download the document as a PDF to your computer, which you can then attach to an email.
Conclusion
Emailing a Google Doc is a simple process that can be done in just a few clicks. By following these steps and using the tips for document collaboration, you can make your document sharing and collaboration more efficient and effective. Have you tried emailing a Google Doc before? Let us know in the comments.
