How to delete multiple emails in outlook

Last Updated: Feb 19, 2024 by

If you’re like most people, your email inbox is probably overflowing with messages. And if you use Microsoft Outlook as your email client, you may be wondering how to efficiently delete multiple emails at once. In this article, we’ll discuss some simple steps you can take to delete multiple emails in Outlook and keep your inbox organized.

Selecting Multiple Emails

The first step to deleting multiple emails in Outlook is to select the emails you want to delete. You can do this by holding down the “Ctrl” key on your keyboard and clicking on each email you want to delete. Alternatively, you can click on the first email, hold down the “Shift” key, and then click on the last email to select a range of emails.

Using the Delete Button

Once you have selected the emails you want to delete, you can simply click on the “Delete” button on your keyboard or in the toolbar at the top of the screen. This will move the selected emails to your “Deleted Items” folder. However, if you have a large number of emails to delete, this method can be time-consuming.

Using the Sweep Feature

Outlook also has a feature called “Sweep” that allows you to quickly delete multiple emails at once. To use this feature, select the emails you want to delete, then click on the “Sweep” button in the toolbar. From the drop-down menu, select “Delete all from” and choose the appropriate option (such as “Delete all from sender” or “Delete all from this folder”). This will delete all selected emails and any future emails from the same sender or in the same folder.

Creating Rules

Another way to delete multiple emails in Outlook is by creating rules. Rules allow you to automatically delete emails based on certain criteria, such as sender, subject, or keywords. To create a rule, click on the “File” tab, then select “Manage Rules & Alerts.” From here, you can create a new rule and specify the criteria for deleting emails. This can be a useful tool for keeping your inbox organized and deleting unwanted emails without having to manually select and delete them.

Using a Third-Party Tool

If you have a large number of emails to delete, you may want to consider using a third-party tool to help you. There are many tools available that can help you manage your Outlook inbox, including ones specifically designed for deleting multiple emails at once. These tools can save you time and effort, and some even offer additional features such as email tracking and scheduling.

Emptying Your Deleted Items Folder

Once you have deleted multiple emails in Outlook, they will be moved to your “Deleted Items” folder. To permanently delete these emails and free up space in your inbox, you will need to empty this folder. To do this, right-click on the “Deleted Items” folder and select “Empty Folder.” You can also set up Outlook to automatically empty this folder when you close the program.

By following these simple steps, you can easily delete multiple emails in Outlook and keep your inbox organized. Do you have any other tips for managing your Outlook inbox? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.