How to delete emails in bulk from outlook

Last Updated: Feb 21, 2024 by

If you’re like most people, your email inbox is probably overflowing with unread messages, spam, and old emails that you no longer need. This clutter can make it difficult to find important emails and can even slow down your computer. Fortunately, there are ways to clean up your inbox and delete emails in bulk from Outlook. In this article, we’ll discuss some tips and tricks for managing your inbox and keeping it organized.

Use the Cleanup Tool

Outlook has a built-in feature called “Cleanup” that can help you quickly delete emails in bulk. To use this tool, simply right-click on the folder you want to clean up and select “Cleanup Folder.” This will automatically move any emails that are older than a certain date to the Deleted Items folder. You can also customize the settings for this tool by going to File > Options > Mail > Cleanup Tools.

Sort Emails by Size

Another way to quickly delete emails in bulk is to sort them by size. This will allow you to easily identify and delete large emails that are taking up a lot of space in your inbox. To do this, click on the Size column in your inbox to sort the emails from largest to smallest. You can then select and delete the emails that you no longer need.

Use Search Filters

Outlook has powerful search filters that can help you quickly find and delete emails in bulk. For example, you can search for emails from a specific sender, with a certain subject line, or that contain certain keywords. Once you have your search results, you can select all of the emails and delete them at once. This is a great way to quickly clean up your inbox and get rid of unwanted emails.

Create Rules

Outlook allows you to create rules that will automatically move or delete emails based on certain criteria. For example, you can create a rule that will automatically delete all emails from a specific sender or with a certain subject line. This can save you a lot of time and effort when it comes to managing your inbox. To create a rule, go to File > Rules and Alerts.

Use Third-Party Tools

If you have a large number of emails that you need to delete, you may want to consider using a third-party tool to help you. There are many tools available that can help you quickly delete emails in bulk from Outlook. Some of these tools are free, while others may require a small fee. Do some research to find the best tool for your needs.

Empty Your Deleted Items Folder

Finally, don’t forget to regularly empty your Deleted Items folder. This folder can quickly fill up with deleted emails, which can take up a lot of space on your computer. To empty this folder, simply right-click on it and select “Empty Folder.”

By following these tips, you can easily delete emails in bulk from Outlook and keep your inbox organized and clutter-free. Remember to regularly clean up your inbox to avoid getting overwhelmed with emails. Do you have any other tips for managing your inbox? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.