How to Crop in Microsoft Word?

Last Updated: Feb 3, 2024 by

Microsoft Word is a powerful tool for creating and editing documents, but did you know that it also has image editing capabilities? With the ability to crop images directly in Word, you can easily customize and enhance your documents without having to use a separate image editing program. In this article, we will guide you through the steps of cropping images in Microsoft Word.

Inserting an Image

Before you can crop an image in Word, you must first insert it into your document. To do this, click on the “Insert” tab at the top of the screen and then click on “Pictures.” Select the image you want to insert and click “Insert.”

Selecting the Image

Once the image is inserted into your document, click on it to select it. You will know it is selected when you see a border around the image and small circles at the corners and sides.

Accessing the Crop Tool

To access the crop tool, click on the “Format” tab at the top of the screen. This will bring up a new set of options. Click on the “Crop” button, which is located in the “Size” group.

Cropping the Image

To crop the image, click and drag the circles at the corners and sides of the image. This will create a crop box around the image. You can adjust the size and position of the crop box until you are satisfied with the result. You can also use the crop handles on the sides of the image to rotate it if needed.

Finishing the Crop

Once you have the image cropped to your liking, click on the “Crop” button again to finalize the changes. The excess parts of the image will be removed, leaving you with a cropped image.

Undoing the Crop

If you are not satisfied with the crop, you can easily undo it by clicking on the image and then clicking on the “Crop” button again. This will bring back the excess parts of the image, allowing you to make adjustments or start over.

Saving the Document

To save your document with the cropped image, click on the “File” tab at the top of the screen and then click on “Save.” Your document will be saved with the cropped image included.

Tips for Cropping Images in Word

  • Use the crop handles to rotate the image if needed.
  • Hold down the “Shift” key while dragging the crop handles to maintain the aspect ratio of the image.
  • You can also use the “Crop” button to remove excess white space around an image.

By following these simple steps, you can easily crop images in Microsoft Word and enhance your documents with customized images. This feature is especially useful for creating professional-looking documents or presentations without having to use a separate image editing program.

Have you tried cropping images in Word before? Do you have any other tips for using this feature? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.