How to Crop a Picture in Microsoft Word?

Last Updated: Feb 12, 2024 by

Microsoft Word is a widely used word processing software that offers a variety of features for creating professional documents. One of these features is the ability to crop pictures directly within the program. This can be useful for resizing images or removing unwanted elements from a picture. In this article, we will discuss how to crop a picture in Microsoft Word.

Step 1: Insert the Picture

Before you can crop a picture, you need to insert it into your Word document. To do this, click on the “Insert” tab at the top of the screen and then click on “Pictures.” Select the picture you want to insert and click “Insert.”

Step 2: Select the Picture

Once the picture is inserted, click on it to select it. You will know it is selected when you see a border around the picture and small circles at the corners and sides.

Step 3: Click on the Crop Tool

In the “Format” tab, click on the “Crop” tool located in the “Size” group. This will bring up a crop frame around the picture.

Step 4: Crop the Picture

To crop the picture, click and drag the circles on the corners and sides of the crop frame. This will adjust the size of the picture. You can also click and drag the crop frame itself to move it around the picture. This will allow you to select the specific area of the picture you want to keep.

Step 5: Finalize the Crop

Once you have adjusted the crop frame to your desired size, click on the “Crop” tool again to finalize the crop. This will remove the parts of the picture outside of the crop frame.

Step 6: Undo or Reset the Crop

If you are not satisfied with the crop, you can click on the “Undo” button or press “Ctrl + Z” on your keyboard to revert back to the original picture. You can also click on the “Crop” tool and select “Reset Picture” to remove the crop frame and revert back to the original picture.

Step 7: Save the Document

Once you are satisfied with the cropped picture, be sure to save your document to preserve the changes.

Tips for Picture Cropping

  • To maintain the aspect ratio of the picture while cropping, hold down the “Shift” key while dragging the corners of the crop frame.
  • You can also use the “Crop” tool to remove unwanted parts of a picture, such as a background or a person in the background.
  • If you want to crop multiple pictures at once, hold down the “Ctrl” key while selecting the pictures and then follow the steps above.


Cropping a picture in Microsoft Word is a simple and useful feature for image editing. By following the steps outlined in this article, you can easily crop pictures to your desired size and remove unwanted elements. This can help enhance the visual appeal of your documents and make them more professional. So next time you need to crop a picture in Microsoft Word, remember these steps and make your documents stand out.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.