How to Create Postcards in Microsoft Word?

Last Updated: Feb 5, 2024 by

Postcards are a great way to send a quick message or share a special memory with friends and family. They are also a popular marketing tool for businesses to promote their products or services. With the rise of digital communication, postcards may seem like a thing of the past, but they still hold a special place in people’s hearts. And with the help of Microsoft Word, creating postcards has never been easier.

In this article, we will guide you through the steps of creating postcards in Microsoft Word, from setting up the document to printing and mailing them out.

Setting Up the Document

Before you start designing your postcard, you need to set up the document in Microsoft Word. Here’s how:

  1. Open Microsoft Word and click on the “File” tab in the top left corner.
  2. Select “New” from the menu and then click on “Blank document”.
  3. In the “Search for online templates” box, type in “postcard” and press enter.
  4. Choose a postcard template from the options provided and click on “Create”.
  5. Your postcard document will now open in Microsoft Word.

Choosing the Right Template

Microsoft Word offers a variety of postcard templates to choose from, depending on your needs. You can select a template based on the size, layout, and design elements. Some templates also include pre-designed text boxes and images, making it easier for you to customize your postcard.

If you are creating a postcard for personal use, you can choose a template with a fun and creative design. For businesses, it is best to select a template that aligns with your brand and includes your logo and contact information.

Designing Your Postcard

Now that you have your postcard document open, it’s time to get creative and design your postcard. Here are some tips to help you make a visually appealing postcard:

Keep It Simple

When it comes to postcards, less is more. Keep your design simple and avoid cluttering the postcard with too many images or text. This will make it easier for the recipient to read and understand your message.

Use High-Quality Images

Images are a great way to make your postcard stand out. Make sure to use high-quality images that are relevant to your message or brand. You can use your own photos or choose from the wide selection of free stock images available online.

Choose the Right Font

The font you choose can greatly impact the overall look of your postcard. Stick to simple and easy-to-read fonts, and avoid using too many different fonts in one design. You can also play around with font sizes and styles to add some visual interest to your postcard.

Add a Personal Touch

If you are creating a postcard for personal use, consider adding a handwritten note or signature to make it more personal. This will show the recipient that you put thought and effort into creating the postcard.

Printing Your Postcard

Once you are happy with your postcard design, it’s time to print it out. Here’s how:

  1. Click on the “File” tab and select “Print” from the menu.
  2. Make sure your printer is connected and turned on.
  3. Under “Settings”, select the number of copies you want to print.
  4. Click on “Print” and wait for your postcards to print.

Choosing the Right Paper

When it comes to printing postcards, the type of paper you use can make a big difference. You can choose from a variety of paper options, such as glossy, matte, or cardstock. Glossy paper is great for vibrant colors and images, while matte paper gives a more professional look. Cardstock is thicker and sturdier, making it ideal for postcards that will be mailed out.

Mailing Your Postcards

Now that your postcards are printed, it’s time to mail them out. Here’s how:

  1. Write the recipient’s address on the back of the postcard, leaving enough space for a stamp.
  2. Add a stamp to the top right corner of the postcard.
  3. If you are mailing out multiple postcards, you can bundle them together with a rubber band or place them in an envelope.
  4. Drop your postcards in a mailbox or take them to the post office to be mailed out.

Postcard Mailing Tips

Here are some tips to keep in mind when mailing out your postcards:

  • Make sure the recipient’s address is legible and accurate to avoid any delays or returned postcards.
  • If you are mailing out postcards for a business, consider using a bulk mailing service to save time and money.
  • If you are mailing out postcards internationally, make sure to check the postage rates and regulations for the country you are sending them to.

Postcard Ideas

If you are looking for some inspiration for your postcard design, here are some ideas to get you started:

Travel Postcards

Travel postcards are a great way to share your adventures with friends and family. You can include a photo of a famous landmark or a scenic view, along with a short message about your trip.

Event Invitations

Postcards are a unique and creative way to invite people to an event. You can include all the necessary details, such as the date, time, and location, along with a fun design that reflects the theme of the event.

Business Promotions

Postcards are an effective marketing tool for businesses. You can use them to promote a new product or service, announce a sale or special offer, or simply remind customers about your business.


Creating postcards in Microsoft Word is a simple and cost-effective way to send a message or promote your business. With the right template, design, and paper, you can create postcards that are both visually appealing and effective. So next time you want to send a quick note or promote your business, consider using Microsoft Word to create your own postcards.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.