How to create folders in outlook

Last Updated: Feb 25, 2024 by

Outlook is a popular email and calendar management software used by millions of people around the world. One of its most useful features is the ability to create folders to organize your emails and keep your inbox clutter-free. In this article, we will discuss how to create folders in Outlook and some tips for managing them effectively.

Creating Folders in Outlook

Creating folders in Outlook is a simple process. Follow these steps to create a new folder:

  1. Open Outlook and go to the “Folders” tab.
  2. Right-click on the parent folder where you want to create the new folder.
  3. Select “New Folder” from the drop-down menu.
  4. Enter a name for the new folder and press “Enter” on your keyboard.

Your new folder will now appear under the selected parent folder. You can also create subfolders within a folder by following the same steps.

Moving Multiple Folders in Outlook

If you have a large number of folders in Outlook, it can be time-consuming to move them one by one. Fortunately, there is a way to move multiple folders at once. Follow these steps to move multiple folders in Outlook:

  1. Hold down the “Ctrl” key on your keyboard and click on each folder you want to move.
  2. Right-click on one of the selected folders and choose “Move Folder” from the drop-down menu.
  3. Select the destination folder where you want to move the selected folders.
  4. Click “OK” to confirm the move.

All of the selected folders will now be moved to the new destination folder.

Troubleshooting Folder Synchronization Issues

Sometimes, you may encounter issues with folder synchronization in Outlook. This can happen when you have subscribed to a folder but it is not showing up in your Outlook account. To troubleshoot this issue, follow these steps:

  1. Go to the “Folders” tab in Outlook.
  2. Right-click on the parent folder where the missing folder should be located.
  3. Select “IMAP Folders” from the drop-down menu.
  4. In the new window, click on the “Query” button.
  5. Select the missing folder from the list and click “Subscribe.”

This should resolve the issue and the missing folder should now appear in your Outlook account.

Tips for Managing Folders in Outlook

Here are some tips for managing your folders in Outlook effectively:

  • Use descriptive names for your folders to make it easier to find specific emails.
  • Regularly clean out your folders by deleting unnecessary emails.
  • Use the “Rules” feature in Outlook to automatically move emails to specific folders based on sender, subject, or other criteria.
  • Create a folder hierarchy to keep your folders organized and easy to navigate.

By following these tips, you can keep your Outlook folders organized and make it easier to manage your emails.

In conclusion, creating folders in Outlook is a simple process that can greatly improve your email management. By following the steps outlined in this article, you can create folders, move multiple folders, and troubleshoot any synchronization issues you may encounter. With these tips, you can effectively manage your folders and keep your Outlook account organized.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.