How to Create and Update a Table of Figures in Microsoft Word

When working on a document with multiple figures, it can be helpful to have a table of figures to easily navigate through them. A table of figures is a list of all the figures in a document, along with their page numbers. In this article, we will guide you through the steps to create and update a table of figures in Microsoft Word.

Creating a Table of Figures

To create a table of figures, you must first insert captions for each figure in your document. To do this, follow these steps:

1. Select the figure you want to add a caption to.
2. Go to the References tab and click on Insert Caption in the Captions group.
3. In the Caption dialog box, select the label for your figure (e.g. Figure, Table, etc.) and enter a brief description for the figure.
4. Click OK to insert the caption.

Repeat these steps for each figure in your document. Once all the captions are inserted, you can create the table of figures by following these steps:

1. Place your cursor where you want the table of figures to appear.
2. Go to the References tab and click on Insert Table of Figures in the Captions group.
3. In the Table of Figures dialog box, select the format and options you want for your table.
4. Click OK to insert the table of figures.

Your table of figures will now be inserted into your document.

Updating a Table of Figures

If you add or delete figures in your document, you will need to update your table of figures to reflect these changes. To update a table of figures, follow these steps:

1. Right-click on the table of figures and select Update Field.
2. In the Update Table of Figures dialog box, select Update entire table and click OK.

Your table of figures will now be updated with any new or deleted figures.

Troubleshooting: No Table of Figures Entries Found

If you have inserted captions for all your figures but still receive the error message “No Table of Figures Entries Found” when trying to create a table of figures, there may be a few reasons for this:

• Make sure all your figures have captions and that the captions are labeled correctly.
• Check that the captions are inserted as fields and not just as regular text.
• If you have multiple sections in your document, make sure the captions are numbered correctly for each section.

If you have followed these steps and are still experiencing issues, you can try rebuilding the table of figures by following these steps:

1. Delete the existing table of figures.
2. Reinsert the table of figures by following the steps outlined in the previous section.
3. If the issue persists, try restarting Microsoft Word and repeating the steps.

Conclusion

A table of figures can be a useful tool when working with a document that contains multiple figures. By following these steps, you can easily create and update a table of figures in Microsoft Word. If you encounter any issues, try troubleshooting using the steps outlined in this article. Happy writing!