How to create a vcard in outlook

Last Updated: Feb 20, 2024 by

In today’s digital age, it’s important to have a professional online presence. One way to do this is by creating a vcard in Outlook. A vcard, also known as a virtual business card, is a digital file that contains your contact information. It can be easily shared with others and can be added to your email signature for a more professional look. In this article, we will discuss how to create a vcard in Outlook.

Step 1: Open Outlook and Navigate to the Contacts Tab

The first step to creating a vcard in Outlook is to open the program and navigate to the Contacts tab. This can be found at the bottom left corner of the screen.

Step 2: Select the Contact You Want to Create a vcard For

Next, select the contact that you want to create a vcard for. This can be an existing contact or a new one that you create specifically for the vcard.

Step 3: Click on the File Menu and Select “Save As”

Once you have selected the contact, click on the File menu at the top of the screen and select “Save As” from the drop-down menu.

Step 4: Choose vCard (VCF) as the File Type

In the Save As window, choose vCard (VCF) as the file type. This will ensure that the file is saved as a vcard.

Step 5: Save the File

Choose a location to save the file and click “Save.” Your vcard is now created and saved as a VCF file.

Step 6: Add the vcard to Your Email Signature

Now that you have created your vcard, you can add it to your email signature for a more professional look. To do this, open Outlook and navigate to the File menu. Select “Options” and then click on “Mail” in the left-hand menu. Scroll down to the “Signatures” section and click on “Signatures.”

Step 7: Create a New Signature or Edit an Existing One

In the Signatures window, you can create a new signature or edit an existing one. Click on the signature you want to add the vcard to and click on the “Edit” button.

Step 8: Add the vcard to Your Signature

In the signature editor, place your cursor where you want the vcard to appear and click on the “Insert Picture” button. Navigate to the location where you saved the vcard and select it. Click “Insert” to add the vcard to your signature.

Step 9: Save Your Signature

Once you have added the vcard to your signature, click “Save” to save your changes.

Step 10: Test Your Signature

To ensure that your vcard is working properly, send a test email to yourself or a colleague. Your vcard should appear at the bottom of your email signature.

By following these simple steps, you can easily create a vcard in Outlook and add it to your email signature. This will give you a more professional online presence and make it easier for others to contact you.

Have you tried creating a vcard in Outlook before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.