How to create a template in outlook

Last Updated: Feb 18, 2024 by

In today’s digital age, email has become a primary form of communication for businesses and individuals alike. With the vast amount of emails we send and receive on a daily basis, it’s important to make sure our emails are not only professional, but also consistent with our branding. This is where creating a template in Outlook can come in handy. In this article, we will discuss how to create a template in Outlook to streamline your email branding and save time.

What is an Outlook Template?

Before we dive into the steps of creating an Outlook template, let’s first define what it is. An Outlook template is a pre-designed email that can be used as a starting point for future emails. It can include your company’s logo, contact information, and any other branding elements you want to include. This allows you to maintain a consistent look and feel for your emails, while also saving time by not having to recreate the same email layout every time.

Step 1: Design Your Template

The first step in creating an Outlook template is to design it. This can be done in any email editor, such as Microsoft Word or Adobe Photoshop. Make sure to include all the necessary branding elements, such as your logo, company colors, and contact information. You can also add placeholders for the recipient’s name or other personalized information.

Step 2: Save Your Template

Once you have designed your template, save it as an Outlook template file (.oft). This will allow you to easily access and use the template in Outlook.

Step 3: Create a New Email

To use your template, open Outlook and click on the “New Email” button. This will open a new email window.

Step 4: Use Your Template

In the new email window, click on the “Options” tab and then select “Choose Form.” This will open a new window where you can select your template file. Once you have selected your template, click “Open” and it will automatically populate the email with your template design.

Step 5: Customize Your Email

You can now customize your email by adding the recipient’s name, subject, and any other necessary information. You can also make any changes to the template design if needed.

Step 6: Save Your Email as a Template

If you want to save this email as a template for future use, click on the “File” tab and then select “Save As.” In the “Save As” window, select “Outlook Template” from the “Save as type” dropdown menu. Give your template a name and click “Save.”

Step 7: Use Your Template Again

To use your template again in the future, simply open a new email, click on the “Options” tab, and select “Choose Form.” Your saved template will appear in the list and you can select it to use it again.


Creating a template in Outlook can save you time and ensure consistency in your email branding. By following these simple steps, you can easily create and use templates for all your future emails. Have you tried using Outlook templates before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.