How to create a poll in outlook

Last Updated: Feb 25, 2024 by

Microsoft Outlook is a powerful email and calendar management tool that is used by millions of people around the world. But did you know that you can also use it to create polls and surveys? This feature is especially useful for businesses and organizations that need to gather feedback or make decisions quickly. In this article, we will show you how to create a poll in Outlook and make the most out of this feature.

Setting up the Poll

Before you can create a poll in Outlook, you need to make sure that the feature is enabled. To do this, go to the File tab and click on Options. In the Outlook Options window, select the Mail tab and scroll down to the Tracking section. Make sure that the “Use voting buttons” option is checked. Click on OK to save the changes.

Creating the Poll

Now that the feature is enabled, you can start creating your poll. Open a new email and click on the Options tab. In the Tracking section, you will see the “Use voting buttons” option. Click on it and select “Custom…”. In the pop-up window, you can enter the options for your poll. For example, if you want to ask your colleagues which day works best for a meeting, you can enter “Monday”, “Tuesday”, and “Wednesday” as the options. Click on Close to save the changes.

Sending the Poll

Once you have created your poll, you can send it to your recipients. Simply enter the email addresses of the people you want to send the poll to, add a subject and any additional information, and click on Send. Your recipients will receive the email with the poll and can vote by clicking on the option they prefer. The results will be automatically tallied and sent back to you.

Viewing the Results

To view the results of your poll, go to your Sent Items folder and open the email with the poll. Click on the Tracking tab and select “View Voting Responses”. A pop-up window will appear with the results of your poll. You can see the number of votes for each option and even export the results to Excel for further analysis.

Tips for Using Polls in Outlook

  • Keep your polls short and simple. People are more likely to participate if the poll is quick and easy to answer.
  • Use polls to gather feedback or make decisions quickly. This feature is especially useful for time-sensitive matters.
  • Encourage participation by offering incentives or rewards for those who participate in the poll.
  • Use polls to gather feedback from customers or clients. This can help you improve your products or services.
  • Don’t overuse polls. Use them sparingly to avoid overwhelming your recipients.

Conclusion

Creating a poll in Outlook is a simple and effective way to gather feedback and make decisions quickly. By following the steps outlined in this article, you can easily create and send polls to your recipients. So the next time you need to gather feedback or make a decision, give this feature a try and see how it can benefit your organization. Have you used polls in Outlook before? Share your experience in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.