How to Create a Handbook in Microsoft Publisher?

Last Updated: Mar 4, 2024 by

Are you looking to create a professional-looking handbook for your business or organization? Look no further than Microsoft Publisher. This powerful desktop publishing software offers a variety of templates and tools to help you create a polished and informative handbook. In this article, we’ll guide you through the steps of creating a handbook in Microsoft Publisher.

Why Use Microsoft Publisher for Your Handbook?

Microsoft Publisher is a popular choice for creating handbooks due to its user-friendly interface and wide range of templates. With Publisher, you can easily customize your handbook with your own branding and content. Plus, the software offers a variety of design tools to help you create a professional and visually appealing handbook.

Access to Publisher Templates

One of the biggest advantages of using Microsoft Publisher for your handbook is the wide range of templates available. These templates are designed by professional designers and can be easily customized to fit your needs. Whether you’re creating a handbook for a small business, non-profit organization, or educational institution, there’s a template for you in Publisher.

User-Friendly Interface

Microsoft Publisher has a user-friendly interface that makes it easy for anyone to create a professional-looking handbook. The software offers a variety of design tools, such as drag-and-drop functionality and pre-designed layouts, to help you create a polished and visually appealing handbook.

Integration with Other Microsoft Programs

If you’re already familiar with other Microsoft programs, such as Word or Excel, you’ll find Publisher to be a seamless addition to your workflow. Publisher integrates with other Microsoft programs, making it easy to import content and data from these programs into your handbook.

How to Create a Handbook in Microsoft Publisher

Now that you know why Microsoft Publisher is a great choice for creating a handbook, let’s dive into the steps of actually creating one.

Step 1: Choose a Template

The first step in creating a handbook in Microsoft Publisher is to choose a template. Open Publisher and click on “New” to browse through the available templates. You can search for “handbook” in the search bar to find templates specifically designed for handbooks.

Step 2: Customize the Template

Once you’ve chosen a template, it’s time to customize it to fit your needs. You can change the colors, fonts, and layout of the template to match your branding. You can also add your own images and text to the template.

Step 3: Add Content

Now it’s time to add the content for your handbook. You can easily import text from other Microsoft programs, such as Word, by clicking on “Insert” and then “Text Box.” You can also add images, charts, and tables to your handbook to make it more visually appealing and informative.

Step 4: Use Design Tools

Microsoft Publisher offers a variety of design tools to help you create a professional-looking handbook. You can use the “Design” tab to change the color scheme, font, and layout of your handbook. You can also use the “Page Design” tab to add page numbers, headers, and footers to your handbook.

Step 5: Proofread and Edit

Before finalizing your handbook, it’s important to proofread and edit it for any errors or inconsistencies. You can use the “Review” tab to check spelling and grammar, as well as make any necessary edits to your content.

Step 6: Save and Print

Once you’re satisfied with your handbook, it’s time to save and print it. You can save your handbook as a PDF or print it directly from Publisher. Be sure to choose high-quality paper and ink for a professional-looking final product.

Tips for Creating a Professional Handbook in Microsoft Publisher

Here are a few tips to keep in mind when creating a handbook in Microsoft Publisher:

  • Use high-quality images and graphics to make your handbook visually appealing.
  • Keep your design simple and consistent throughout the handbook.
  • Use headings and subheadings to break up large blocks of text and make the content more digestible.
  • Use bullet points and numbered lists to organize information and make it easier to read.
  • Proofread and edit your handbook multiple times to ensure it is error-free.

Examples of Handbooks Created in Microsoft Publisher

Here are a few examples of handbooks created in Microsoft Publisher:

  • Employee Handbook: A comprehensive guide for employees that outlines company policies, procedures, and expectations.
  • Student Handbook: A guide for students that outlines school policies, rules, and resources.
  • Non-Profit Handbook: A guide for volunteers and donors that outlines the mission, goals, and impact of a non-profit organization.


Microsoft Publisher is a powerful tool for creating professional-looking handbooks. With its user-friendly interface, access to templates, and design tools, you can easily create a polished and informative handbook for your business or organization. Follow the steps outlined in this article to create your own handbook in Microsoft Publisher and take advantage of all the features this software has to offer.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.