How to Create a Dial-In Conference with Microsoft Teams

Last Updated: Feb 19, 2024 by

In today’s fast-paced business world, virtual meetings have become the norm. With the rise of remote work and global teams, it’s essential to have a reliable and efficient way to connect with colleagues and clients. Microsoft Teams has become a popular choice for businesses looking for a comprehensive communication and collaboration platform. In this article, we will discuss how to create a dial-in conference with Microsoft Teams, making it easier for everyone to join the conversation.

Setting Up a Dial-In Conference

To set up a dial-in conference with Microsoft Teams, you will need to have a Microsoft Teams account and a conference room equipped with a camera and microphone. If you’re looking for the best conference room camera for Microsoft Teams, consider options like the Logitech MeetUp or the Poly Studio X30. Once you have these in place, follow these steps to create a dial-in conference:

  1. Open Microsoft Teams and click on the “Calendar” tab on the left-hand side.
  2. Click on the “New Meeting” button in the top right corner.
  3. Fill in the meeting details, including the title, date, time, and duration.
  4. Under the “Add channel” section, select the channel you want to hold the meeting in.
  5. Click on the “Add required attendees” button and add the email addresses of the participants.
  6. Under the “Meeting options” section, toggle on the “Allow dial-in callers” option.
  7. Click on the “Schedule” button to save the meeting.

Joining a Dial-In Conference

Once the meeting is scheduled, participants can join the dial-in conference in two ways:

  1. By clicking on the meeting link in the calendar invite and joining through the Microsoft Teams app.
  2. By dialing the phone number and conference ID provided in the calendar invite.

Tips for a Successful Dial-In Conference

To ensure a smooth and productive dial-in conference, here are some tips to keep in mind:

  • Test your equipment beforehand to make sure the camera and microphone are working properly.
  • Use a high-quality conference room camera for better video and audio quality.
  • Encourage participants to join through the Microsoft Teams app for a more interactive experience.
  • Use the mute button when not speaking to avoid background noise.
  • Share your screen to make presentations or documents easier to follow.
  • Use the chat feature to communicate with participants during the meeting.


With Microsoft Teams, creating a dial-in conference is a simple and efficient process. By following the steps outlined in this article, you can easily set up a conference and connect with colleagues and clients from anywhere in the world. Remember to use a reliable conference room camera for the best experience, and follow our tips for a successful meeting. With Microsoft Teams, virtual meetings have never been easier.

Have you tried creating a dial-in conference with Microsoft Teams? Share your experience in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.