If you are an Outlook 365 user, you may have encountered the need to convert your OST files to PST format. This could be due to various reasons such as switching to a new computer, migrating to a different email client, or simply wanting to have a backup of your important emails. Whatever the reason may be, converting OST to PST in Outlook 365 is a simple process that can be done in a few easy steps.
In this article, we will guide you through the process of converting OST to PST in Outlook 365, and also discuss the benefits of doing so.
Why Convert OST to PST in Outlook 365?
Before we dive into the steps of converting OST to PST in Outlook 365, let’s first understand why this conversion is necessary.
Easy Migration to a New Computer
If you are switching to a new computer, you may want to transfer all your emails and data from your old computer to the new one. Converting your OST files to PST format makes this process much easier. You can simply copy the PST file to your new computer and import it into Outlook 365 to access all your emails and data.
Backup of Important Emails
Having a backup of your important emails is always a good idea. Converting your OST files to PST format allows you to have a backup of all your emails, contacts, and other data in a single file. This way, you can easily restore your data in case of any data loss or corruption.
Compatibility with Other Email Clients
Outlook 365 is a popular email client, but there may be instances where you need to switch to a different email client. In such cases, having your emails in PST format makes it easier to import them into other email clients such as Thunderbird or Apple Mail.
How to Convert OST to PST in Outlook 365?
Now that we understand the importance of converting OST to PST in Outlook 365, let’s look at the steps involved in the conversion process.
Step 1: Open Outlook 365 and Export OST File
The first step is to open Outlook 365 and export your OST file. To do this, follow these steps:
- Open Outlook 365 and click on the “File” tab.
- In the “Open & Export” section, click on “Import/Export”.
- In the Import and Export Wizard, select “Export to a file” and click “Next”.
- Select “Outlook Data File (.pst)” and click “Next”.
- Select the folder you want to export (usually the Inbox) and click “Next”.
- Choose a location to save the PST file and click “Finish”.
Step 2: Convert OST to PST using a Third-Party Tool
The next step is to convert the exported OST file to PST format using a third-party tool. There are many tools available online that can help you with this conversion. One such tool is Stellar Converter for OST.
Stellar Converter for OST is a reliable and efficient tool that can convert your OST files to PST format in just a few clicks. It also allows you to preview your emails before conversion and supports batch conversion, making the process faster and more convenient.
To convert your OST file to PST using Stellar Converter for OST, follow these steps:
- Download and install Stellar Converter for OST on your computer.
- Launch the software and click on “Select OST File” to choose the OST file you exported in the previous step.
- Click on “Convert” to start the conversion process.
- Once the conversion is complete, click on “Save Converted File” to save the PST file to your desired location.
Step 3: Import PST File into Outlook 365
The final step is to import the converted PST file into Outlook 365. To do this, follow these steps:
- Open Outlook 365 and click on the “File” tab.
- In the “Open & Export” section, click on “Import/Export”.
- In the Import and Export Wizard, select “Import from another program or file” and click “Next”.
- Select “Outlook Data File (.pst)” and click “Next”.
- Choose the PST file you converted in the previous step and click “Next”.
- Select the folder you want to import the PST file into and click “Finish”.
Congratulations, you have successfully converted your OST file to PST format in Outlook 365!
Benefits of Converting OST to PST in Outlook 365
Now that you know how to convert OST to PST in Outlook 365, let’s discuss the benefits of doing so.
Easy Access to Emails and Data
Converting your OST files to PST format allows you to access your emails and data even when you are not connected to the internet. This is especially useful when you are traveling or have limited internet access.
Faster Search and Retrieval of Emails
PST files are smaller in size compared to OST files, which makes it easier and faster to search and retrieve emails. This is because Outlook 365 has to scan through a smaller file to find the desired email, resulting in faster search results.
Reduced Risk of Data Loss
Having a backup of your important emails and data in PST format reduces the risk of data loss or corruption. In case of any issues with your OST file, you can easily restore your data from the PST file.
Conclusion
Converting OST to PST in Outlook 365 is a simple process that can be done in a few easy steps. It allows you to migrate to a new computer, have a backup of your important emails, and makes it easier to switch to a different email client. By using a reliable tool like Stellar Converter for OST, you can ensure a smooth and efficient conversion process. So, if you are an Outlook 365 user, make sure to convert your OST files to PST format for easy access and backup of your emails and data.
