How to Convert Image Into Text in Microsoft Word?

Last Updated: Feb 22, 2024 by

In today’s digital age, we often come across images that contain important information that we need to extract. This could be a scanned document, a screenshot of a text, or even a picture of a handwritten note. In such cases, manually typing out the text can be time-consuming and tedious. Luckily, Microsoft Word offers a simple solution to this problem – converting images into text. In this article, we will discuss how to convert an image into text in Microsoft Word.

Image to Text Conversion

Converting an image into text is a process known as Optical Character Recognition (OCR). This technology allows computers to recognize and extract text from images. Microsoft Word has an inbuilt OCR feature that can convert images into editable text. This feature is especially useful for students, researchers, and professionals who need to extract information from images.

Steps to Convert Image Into Text in Microsoft Word

  1. Open Microsoft Word and create a new document.
  2. Click on the “Insert” tab and select “Pictures” from the “Illustrations” group.
  3. Choose the image you want to convert into text and click “Insert.”
  4. Once the image is inserted, click on it to select it.
  5. A new tab called “Picture Format” will appear on the top menu. Click on it.
  6. In the “Picture Format” tab, click on “Format” and then select “Alt Text.”
  7. In the “Alt Text” pane, click on “Edit Alt Text.”
  8. A new window will open, where you can see the extracted text from the image. You can also edit the text if needed.
  9. Click “OK” to save the changes.
  10. The text will now appear below the image in the document, and you can edit it as you would any other text in Microsoft Word.

Tips for Accurate Image to Text Conversion

  • Use high-quality images with clear and legible text.
  • Avoid images with a lot of background noise or clutter.
  • If the image contains multiple columns, use the “Columns” option in the “Layout” tab to adjust the text accordingly.
  • If the image contains tables, use the “Convert to Table” option in the “Layout” tab to convert the text into a table format.

Image Recognition

Image recognition is a broader term that refers to the process of identifying and categorizing objects, people, places, and other elements in an image. OCR is a type of image recognition that specifically focuses on extracting text from images. Other types of image recognition include facial recognition, object recognition, and scene recognition.


Converting images into text in Microsoft Word is a simple and efficient way to extract information from images. This feature can save you time and effort, especially when dealing with large amounts of text in images. With the tips mentioned above, you can ensure accurate and hassle-free image to text conversion. So the next time you come across an image with important text, you know what to do!

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.