How to Convert Audio File to Text in Microsoft Word?

Last Updated: Feb 18, 2024 by

Transcribing audio to text can be a time-consuming and tedious task, especially if you have a long recording. However, with the advancements in technology, there are now tools and software available that can make this process much easier. One of the most popular and user-friendly options is using Microsoft Word to convert your audio file to text. In this article, we will discuss how to transcribe audio to text using Microsoft Word.

Choosing the Right Audio-to-Text Converter

Before we dive into the steps of converting audio to text in Microsoft Word, it is important to choose the right audio-to-text converter. There are many options available online, but not all of them are reliable or accurate. It is recommended to do some research and read reviews before selecting a converter. Some popular options include, Sonix, and Happy Scribe.

Preparing Your Audio File

Once you have selected your audio-to-text converter, the next step is to prepare your audio file. Make sure the audio file is clear and of good quality. If there is background noise or the speaker’s voice is muffled, it may affect the accuracy of the transcription. You can use audio editing software to enhance the quality of your audio file before converting it to text.

Converting Audio to Text in Microsoft Word

Now that you have your audio file ready, it’s time to convert it to text using Microsoft Word. Follow these steps:

  1. Open Microsoft Word and create a new document.
  2. Click on the “Insert” tab and select “Object” from the drop-down menu.
  3. In the Object window, click on the “Create from File” tab and then click on “Browse” to select your audio file.
  4. Once you have selected your audio file, click on “Insert” and then click on “OK.”
  5. Your audio file will now be inserted into your Word document. Right-click on the audio file and select “Convert to Text.”
  6. A pop-up window will appear asking if you want to convert the audio to text. Click on “Yes.”
  7. Microsoft Word will now transcribe your audio file and display the text in your document.

Editing and Formatting the Transcription

After the transcription is complete, you may need to make some edits and format the text to make it more readable. You can use the standard editing and formatting tools in Microsoft Word to do this. You can also use the “Find and Replace” function to quickly make changes to specific words or phrases.

Saving and Sharing the Transcription

Once you are satisfied with the transcription, you can save the document in your desired format. You can also share the transcription with others by sending them the Word document or by copying and pasting the text into an email or messaging platform.


Converting audio to text in Microsoft Word is a simple and efficient way to transcribe your recordings. With the right audio-to-text converter and some basic knowledge of Microsoft Word, you can easily convert your audio files to text in no time. Give it a try and see how it can save you time and effort in your transcription tasks.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.