How to Check for Grammar Errors in Microsoft Word?

Last Updated: Feb 1, 2024 by

As a writer, it’s important to ensure that your work is free of grammar errors. Not only do these errors affect the readability of your writing, but they can also make you appear unprofessional. Luckily, Microsoft Word has a built-in grammar check feature that can help you catch and correct any mistakes. In this article, we’ll discuss how to use this feature and some additional proofreading tips to ensure your writing is error-free.

Using the Grammar Check Feature

Microsoft Word’s grammar check feature is a powerful tool that can help you catch and correct any grammar errors in your writing. To use this feature, simply click on the “Review” tab at the top of the screen, then click on “Spelling & Grammar.” Word will then scan your document for any spelling or grammar errors and offer suggestions for corrections. You can choose to accept or ignore these suggestions as you go through your document.

Customizing Grammar Check Settings

If you want to customize the grammar check feature to better suit your needs, you can do so by clicking on “File” and then “Options.” From there, click on “Proofing” and you’ll see a variety of options for customizing your grammar check. For example, you can choose to have Word ignore certain types of errors or add specific words to its dictionary. You can also choose to have Word check for grammar errors as you type, which can be helpful for catching mistakes in real-time.

Proofreading Tips

While the grammar check feature in Microsoft Word is a great tool, it’s not foolproof. It’s important to also proofread your writing manually to catch any errors that the feature may have missed. Here are some tips for effective proofreading:

Take a Break

After you’ve finished writing, take a break before proofreading. This will give your mind a chance to rest and reset, making it easier for you to catch any mistakes.

Read Aloud

Reading your writing aloud can help you catch any awkward phrasing or grammatical errors. This is because when we read silently, our brains tend to fill in any missing words or correct mistakes automatically.

Use a Checklist

Create a checklist of common grammar errors that you tend to make and refer to it while proofreading. This will help you focus on specific areas that you know you struggle with.

Get a Second Opinion

If possible, have someone else read over your writing to catch any errors that you may have missed. A fresh set of eyes can often catch mistakes that you may have overlooked.


By using the grammar check feature in Microsoft Word and following these proofreading tips, you can ensure that your writing is free of grammar errors. Remember to also take your time and thoroughly proofread your work to catch any mistakes that the feature may have missed. With these tools and techniques, you can improve the overall quality of your writing and make a great impression on your readers.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.