How to check availability in outlook calendar

Outlook is a popular email and calendar application used by millions of people around the world. One of its most useful features is the ability to share your calendar availability with others. This allows you to easily schedule meetings and appointments with colleagues, friends, and family. In this article, we will discuss how to share and send your calendar availability in Outlook.

Sharing Calendar Availability

To share your calendar availability in Outlook, follow these steps:

1. Open Outlook and click on the “Calendar” tab at the bottom of the screen.
2. In the top left corner, click on the “Share Calendar” button.
3. A new window will open. Select the calendar you want to share from the drop-down menu.
4. Choose the date range for which you want to share your availability.
5. Under “Detail”, select “Availability only”.
6. Click on the “Email” button to send the calendar availability to someone via email.
7. Enter the email address of the person you want to share your availability with.
8. Click “Send” to share your calendar availability.

Sending Calendar Availability

If you want to send your calendar availability to someone who does not use Outlook, you can do so by following these steps:

1. Follow steps 1-5 from the previous section.
2. Under “Detail”, select “Availability with time slots”.
3. Click on the “Email” button to send the calendar availability to someone via email.
4. Enter the email address of the person you want to send your availability to.
5. Click “Send” to send your calendar availability.

Outlook Calendar Availability

Outlook also allows you to view the availability of others when scheduling a meeting or appointment. This can help you avoid scheduling conflicts and find a time that works for everyone. To view someone’s calendar availability in Outlook, follow these steps:

1. Open Outlook and click on the “Calendar” tab at the bottom of the screen.
2. Click on the “New Meeting” button in the top left corner.
3. In the “To” field, enter the email address of the person you want to schedule a meeting with.
4. Click on the “Scheduling Assistant” tab at the top of the screen.
5. You will see a grid with the availability of all attendees. Green indicates available time slots, while red indicates busy time slots.
6. Use this information to find a time that works for everyone.

Conclusion

Sharing and sending your calendar availability in Outlook is a simple and useful feature that can save you time and avoid scheduling conflicts. By following the steps outlined in this article, you can easily share your availability with others and view the availability of others when scheduling meetings. Make sure to take advantage of this feature to streamline your scheduling process.

Have you used this feature in Outlook before? Let us know in the comments.