How to Change Keyboard Shortcuts in Microsoft Teams?

Last Updated: Feb 6, 2024 by

Microsoft Teams is a powerful collaboration tool that allows teams to communicate and work together seamlessly. With its many features and integrations, it has become a go-to platform for businesses of all sizes. One of the most useful features of Microsoft Teams is its keyboard shortcuts, which allow users to navigate the platform quickly and efficiently. However, not all keyboard shortcuts may be suitable for everyone, and you may want to customize them to fit your needs. In this article, we will explore how to change keyboard shortcuts in Microsoft Teams and make the platform even more user-friendly.

Why Are Keyboard Shortcuts Important?

Keyboard shortcuts are a set of keys or combinations of keys that perform a specific function within a software or application. They are designed to save time and increase productivity by allowing users to perform tasks quickly without having to navigate through menus and options. In Microsoft Teams, keyboard shortcuts can help you switch between chats, join meetings, and perform other actions with just a few keystrokes.

Teams Keyboard Shortcuts

Microsoft Teams has a wide range of keyboard shortcuts that can be used to perform various tasks. Some of the most commonly used shortcuts include:

  • Ctrl + N: Start a new chat
  • Ctrl + Shift + M: Start a new meeting
  • Ctrl + Shift + O: Join a meeting
  • Ctrl + Shift + B: Open the activity feed
  • Ctrl + Shift + E: Go to the Files tab
  • Ctrl + Shift + S: Go to the Calls tab
  • Ctrl + Shift + C: Go to the Chat tab
  • Ctrl + Shift + G: Go to the Teams tab
  • Ctrl + Shift + F: Go to the Calendar tab
  • Ctrl + Shift + P: Go to the People tab
  • Ctrl + Shift + L: Go to the Activity tab
  • Ctrl + Shift + H: Go to the Help tab

These are just a few examples of the many keyboard shortcuts available in Microsoft Teams. However, if you find that these shortcuts do not suit your needs, you can easily change them to something more convenient.

How to Change Keyboard Shortcuts in Microsoft Teams?

Changing keyboard shortcuts in Microsoft Teams is a simple process that can be done in just a few steps. Here’s how:

  1. Open Microsoft Teams and click on your profile picture in the top right corner of the screen.
  2. Select Settings from the drop-down menu.
  3. In the Settings menu, click on Keyboard shortcuts.
  4. You will see a list of all the available keyboard shortcuts in Microsoft Teams. To change a shortcut, click on the Edit button next to it.
  5. A pop-up window will appear, allowing you to enter a new shortcut. You can either type in a new key combination or click on the Type shortcut button and press the desired keys on your keyboard.
  6. Once you have entered the new shortcut, click on Save.
  7. Repeat this process for any other shortcuts you wish to change.
  8. When you are satisfied with your changes, click on Save at the bottom of the page to apply them.

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Tips for Customizing Keyboard Shortcuts in Microsoft Teams

Here are a few tips to keep in mind when customizing keyboard shortcuts in Microsoft Teams:

  • Choose shortcuts that are easy to remember: When changing keyboard shortcuts, make sure to choose combinations that are easy to remember and use. This will help you save time and increase productivity.
  • Avoid using shortcuts that are already in use: Microsoft Teams has a wide range of default keyboard shortcuts, so make sure to choose combinations that are not already in use. If you try to assign a shortcut that is already in use, you will receive an error message.
  • Consider your workflow: When customizing keyboard shortcuts, think about your workflow and the tasks you perform most frequently. Assign shortcuts to these tasks to make your work more efficient.
  • Experiment with different shortcuts: Don’t be afraid to experiment with different shortcuts until you find the ones that work best for you. You can always go back and change them if needed.

Other Ways to Customize Microsoft Teams

Aside from changing keyboard shortcuts, there are other ways to customize Microsoft Teams to fit your needs. Here are a few examples:

  • Change the theme: Microsoft Teams offers a variety of themes to choose from, allowing you to change the color scheme of the platform. To change the theme, click on your profile picture, select Settings, and go to the General tab.
  • Change the language: If you prefer to use Microsoft Teams in a different language, you can easily change it in the Settings menu. Click on your profile picture, select Settings, and go to the Language tab.
  • Customize notifications: You can choose which notifications you want to receive and how you want to receive them in the Notifications tab in the Settings menu.

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Keyboard shortcuts are an essential feature of Microsoft Teams that can help you save time and increase productivity. By customizing these shortcuts, you can make the platform even more user-friendly and tailor it to fit your needs. With just a few simple steps, you can change keyboard shortcuts in Microsoft Teams and make your work more efficient. So why not give it a try and see how it can improve your workflow?

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.