How to Change Case in Microsoft Word?

Last Updated: Feb 5, 2024 by

Microsoft Word is a powerful word processing tool that is used by millions of people around the world. It offers a wide range of features and functions that make it easy to create professional-looking documents. One of these features is the ability to change the case of text in a document. This can be useful when you want to emphasize certain words or phrases, or when you need to change the formatting of your text. In this article, we will discuss how to change case in Microsoft Word and provide some tips for using this feature effectively.

Using the Change Case Button

The easiest way to change the case of text in Microsoft Word is by using the Change Case button. This button is located on the Home tab in the Font group. To use this feature, simply select the text you want to change and click on the Change Case button. A drop-down menu will appear with different options for changing the case of your text.

Sentence case

The first option in the drop-down menu is Sentence case. This will capitalize the first letter of each sentence and leave the rest of the text in lowercase. This is useful for titles and headings.

Lowercase

The next option is Lowercase, which will change all of the selected text to lowercase. This is useful for when you accidentally type in all caps or when you want to change the formatting of your text.

Uppercase

The Uppercase option will capitalize all of the selected text. This is useful for headings or when you want to emphasize certain words or phrases.

Capitalize Each Word

The Capitalize Each Word option will capitalize the first letter of each word in the selected text. This is useful for titles and headings.

Toggle Case

The Toggle Case option will switch the case of the selected text. For example, if your text is in all caps, it will change it to lowercase and vice versa. This is useful for when you want to quickly change the case of your text.

Using Keyboard Shortcuts

If you prefer using keyboard shortcuts, there are a few options for changing case in Microsoft Word. The first is to select the text you want to change and press Shift + F3. This will cycle through the different case options mentioned above.

Another option is to use the keyboard shortcut Ctrl + Shift + A. This will change the selected text to all caps.

Tips for Using the Change Case Feature

  • Use the Change Case feature to quickly change the formatting of your text without having to retype it.
  • If you want to change the case of a large amount of text, it may be easier to select the text and then use the keyboard shortcut instead of clicking on the Change Case button multiple times.
  • Remember to proofread your document after changing the case to ensure that everything is correct.

By following these tips and using the Change Case feature in Microsoft Word, you can easily change the case of your text and create professional-looking documents. Experiment with the different options to find the best one for your needs. Have you used this feature before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.