How to Cancel a Google Calendar Event

Last Updated: Feb 13, 2024 by

Google Calendar is a popular tool for managing events and schedules. However, sometimes plans change and you may need to cancel an event that you have previously scheduled. In this article, we will discuss the steps to cancel a Google Calendar event and provide some tips for effectively communicating the cancellation to your guests.

Steps to Cancel a Google Calendar Event

  1. Open Google Calendar on your computer or mobile device.
  2. Find the event you want to cancel and click on it to open the event details.
  3. In the event details, click on the “More actions” button (represented by three dots) in the top right corner.
  4. Select “Cancel event” from the drop-down menu.
  5. A pop-up window will appear asking if you are sure you want to cancel the event. Click “Yes” to confirm.
  6. The event will now be marked as cancelled in your Google Calendar.

Communicating the Cancellation to Guests

If you have invited guests to the event, it is important to effectively communicate the cancellation to them. Here are some tips for doing so:

  • Send an email: The most direct way to inform your guests of the cancellation is to send an email. In the email, explain the reason for the cancellation and apologize for any inconvenience it may cause.
  • Update the event details: After cancelling the event, you can update the event details to include a note about the cancellation. This will ensure that anyone who views the event in the future will be aware of the cancellation.
  • Use Google Calendar’s “Notify guests” feature: When cancelling the event, you have the option to notify guests of the cancellation. This will send an email to all guests with the updated event details.
  • Post on social media: If the event was open to the public or if you have a large following on social media, consider posting about the cancellation on your social media accounts. This will help spread the word to a wider audience.

Tips for Avoiding Event Cancellations

While sometimes cancellations are unavoidable, here are some tips to help prevent them in the future:

  • Plan ahead: Make sure to give yourself enough time to plan and organize the event. This will help avoid any last-minute issues that may lead to a cancellation.
  • Communicate clearly: When sending out invitations or event details, be sure to clearly communicate all necessary information and any potential changes that may occur.
  • Have a backup plan: In case of unexpected circumstances, have a backup plan in place. This could include rescheduling the event or finding an alternative location.


Cancelling a Google Calendar event is a simple process, but it is important to effectively communicate the cancellation to your guests. By following these steps and tips, you can ensure that your event cancellation goes smoothly and minimize any inconvenience for your guests.

Have you ever had to cancel a Google Calendar event? How did you handle it? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.