How to auto bcc yourself in outlook

Last Updated: Feb 21, 2024 by

If you’re someone who frequently sends emails to yourself for reminders or to keep track of important information, you may find it tedious to constantly add yourself as a BCC recipient. Luckily, there is a way to automate this process in Outlook. In this article, we will discuss how to auto BCC yourself in Outlook and save yourself time and effort.

What is BCC?

Before we dive into the steps for auto BCC, let’s first understand what BCC means. BCC stands for “blind carbon copy” and is a feature in email that allows you to send a copy of an email to someone without the other recipients knowing. This is useful for sending emails to a large group of people without revealing everyone’s email address, or for sending a copy of an email to yourself without the other recipients knowing.

Step 1: Create a Rule

The first step to auto BCC yourself in Outlook is to create a rule. To do this, open Outlook and go to the “File” tab. Then, click on “Manage Rules & Alerts” under the “Info” section. This will open a new window where you can manage your rules.

Step 2: Add a New Rule

In the “Rules and Alerts” window, click on the “New Rule” button. This will open a new window where you can select the conditions for your rule.

Step 3: Select the Condition

In the “Rules Wizard” window, select “Apply rule on messages I send” under “Start from a blank rule.” Then, click “Next.”

Step 4: Select the Action

Under “Select action(s),” check the box next to “Bcc the message to people or public group.” Then, click on the underlined text “people or public group” to select the recipient.

Step 5: Add Yourself as the Recipient

In the “Rule Address” window, click on the “To” button and select your email address from the list. Then, click “OK” to return to the “Rules Wizard” window.

Step 6: Finish the Rule

In the “Rules Wizard” window, click “Next” to continue. You can then add any exceptions to the rule, if desired. Otherwise, click “Next” again. Finally, give your rule a name and click “Finish.”

Step 7: Test the Rule

To test the rule, compose a new email and send it to someone. You should see that your email has been automatically BCC’d to yourself.

Additional Tips

  • You can also use this rule to automatically BCC yourself on replies and forwards by selecting “reply using a specific template” or “forward using a specific template” under “Select action(s).”
  • If you want to BCC yourself on all emails, you can leave the “Apply rule on messages I send” condition blank.
  • You can also use this rule to BCC yourself on emails sent from a specific email account by selecting “through the specified account” under “Select condition(s).”

Conclusion

By following these simple steps, you can easily automate the process of BCC’ing yourself in Outlook. This can save you time and effort, especially if you frequently send emails to yourself. Give it a try and see how it can improve your email workflow. Do you have any other tips for automating tasks in Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.