How to add webex to outlook

Last Updated: Feb 16, 2024 by

Webex is a popular video conferencing tool used by many organizations and businesses for remote meetings and collaboration. It offers a seamless integration with Microsoft Outlook, making it easy for users to schedule and join Webex meetings directly from their Outlook calendar. In this article, we will guide you on how to add Webex to Outlook, so you can easily schedule and join meetings without having to switch between different applications.

What is Webex?

Webex is a web-based video conferencing and collaboration tool developed by Cisco. It allows users to host and join virtual meetings, webinars, and training sessions with ease. With Webex, users can share their screen, chat with other participants, and record meetings for future reference. It is widely used by businesses, educational institutions, and government agencies for remote collaboration and communication.

Adding Webex to Outlook

To add Webex to Outlook, follow these simple steps:

  1. Open your Outlook application and click on the “File” tab in the top left corner.
  2. Select “Options” from the drop-down menu.
  3. In the Outlook Options window, click on “Add-ins” from the left-hand menu.
  4. In the “Manage” drop-down menu, select “COM Add-ins” and click on “Go.”
  5. In the COM Add-ins window, click on “Add” and select “Cisco Webex Meetings” from the list.
  6. Click on “OK” to add Webex to your Outlook.
  7. You will now see the Webex icon in your Outlook toolbar.

Scheduling a Webex Meeting in Outlook

Now that you have added Webex to your Outlook, you can easily schedule a Webex meeting directly from your calendar. Follow these steps to schedule a Webex meeting in Outlook:

  1. Open your Outlook calendar and click on the “New Meeting” button.
  2. In the meeting window, click on the “Webex Meeting” button in the toolbar.
  3. A pop-up window will appear, allowing you to enter the meeting details such as the meeting topic, date, and time.
  4. Click on “Schedule Meeting” to add the meeting to your calendar.
  5. The meeting details will now include a Webex link for participants to join the meeting.

Joining a Webex Meeting in Outlook

Joining a Webex meeting from Outlook is just as easy as scheduling one. Follow these steps to join a Webex meeting from your Outlook calendar:

  1. Open your Outlook calendar and click on the meeting you want to join.
  2. Click on the “Join Webex Meeting” button in the toolbar.
  3. The Webex application will launch, and you will be prompted to enter your name and email address.
  4. Click on “Join Meeting” to join the meeting.


Adding Webex to Outlook is a simple process that can save you time and make scheduling and joining meetings more convenient. With this integration, you can easily manage your meetings and collaborate with others without having to switch between different applications. Whether you are a student at NJIT or UMBC, or a professional using Webex for business meetings, this integration will make your life easier. So go ahead and add Webex to your Outlook today and experience the benefits of seamless collaboration.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.