How to add signature in outlook macbook

Last Updated: Feb 21, 2024 by

Outlook is a popular email client used by many individuals and businesses. It offers a variety of features to help users manage their emails efficiently. One of these features is the ability to add a signature to your emails. A signature is a block of text or images that are automatically added to the end of your emails. This can include your name, job title, contact information, and even a logo. In this article, we will discuss how to add a signature in Outlook on a Macbook.

Step 1: Open Outlook

The first step is to open Outlook on your Macbook. You can do this by clicking on the Outlook icon in your dock or by searching for it in the Applications folder.

Step 2: Go to Outlook Preferences

Outlook Preferencesby John Mark Arnold (

Once Outlook is open, click on the “Outlook” tab in the top left corner of your screen. Then, click on “Preferences” from the drop-down menu.

Step 3: Click on Signatures

In the Preferences window, click on the “Signatures” tab. This will bring up the signature settings for your Outlook account.

Step 4: Create a New Signature

To create a new signature, click on the “+” button in the bottom left corner of the window. This will open a new signature box where you can enter your signature details.

Step 5: Enter Your Signature Details

In the signature box, you can enter your name, job title, contact information, and any other details you want to include in your signature. You can also format your signature using the options in the toolbar at the top of the window. You can change the font, size, color, and alignment of your text, as well as add images and links.

Step 6: Assign Your Signature

Once you have created your signature, you can assign it to your email account. In the “Choose default signature” drop-down menu, select the email account you want to assign the signature to. You can also choose to assign the signature to new messages, replies, or both.

Step 7: Save Your Changes

Save Changesby Blake Emge (

After you have assigned your signature, click on the red “X” in the top left corner of the window to save your changes. Your signature will now be automatically added to your emails.

Additional Tips

  • You can create multiple signatures for different email accounts or purposes by clicking on the “+” button again and repeating the process.
  • If you want to edit or delete a signature, simply click on it in the signature list and make your changes.
  • You can also add a signature to a specific email by clicking on the “Signature” button in the toolbar while composing the email.


Adding a signature to your emails in Outlook on a Macbook is a simple process that can help you save time and make your emails look more professional. By following these steps, you can easily create and assign a signature to your email account. Have you tried adding a signature in Outlook before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.