How to Add Members to Microsoft Teams?

Last Updated: Feb 2, 2024 by

Microsoft Teams is a powerful tool for team communication and collaboration. With its user-friendly interface and various features, it has become a popular choice for businesses of all sizes. However, one common question that arises is how to add members to Microsoft Teams? In this article, we will discuss the steps to add members to your Microsoft Teams account and manage them effectively.

User Management

Before we dive into the steps of adding members to Microsoft Teams, it is important to understand the concept of user management. User management refers to the process of controlling and organizing the users in your Microsoft Teams account. This includes adding new members, removing existing members, and assigning roles and permissions to them.

Adding Members to Microsoft Teams

Adding members to Microsoft Teams is a simple process that can be done in a few easy steps. Here’s how:

  1. Log in to your Microsoft Teams account and click on the “Teams” tab on the left-hand side of the screen.
  2. Select the team to which you want to add members.
  3. Click on the “More options” (three dots) icon next to the team name and select “Add members” from the drop-down menu.
  4. A pop-up window will appear where you can enter the email addresses of the members you want to add. You can also add multiple members at once by separating their email addresses with a comma.
  5. Once you have entered the email addresses, click on “Add” to send the invitation to the selected members.
  6. The invited members will receive an email with a link to join the team. They can click on the link and follow the instructions to join the team.

Managing Members in Microsoft Teams

Once you have added members to your Microsoft Teams account, you can manage them effectively by assigning roles and permissions. This will ensure that each member has the appropriate level of access and can perform their tasks efficiently. Here are the different roles you can assign to members in Microsoft Teams:

  • Owner: Owners have full control over the team and can add or remove members, change team settings, and delete the team.
  • Member: Members have access to all the features and conversations in the team.
  • Guest: Guests are external users who can be invited to join the team and have limited access to certain features.

To assign roles to members, follow these steps:

  1. Go to the “Teams” tab and select the team for which you want to manage members.
  2. Click on the “More options” (three dots) icon and select “Manage team” from the drop-down menu.
  3. A new window will open where you can see the list of members in the team.
  4. Click on the member’s name and select “Edit” from the drop-down menu.
  5. From here, you can change the member’s role to owner, member, or guest.


Adding members to Microsoft Teams is a simple process that can be done in a few easy steps. By understanding the concept of user management and assigning roles and permissions to members, you can effectively manage your team and improve communication and collaboration. So, follow these steps and make the most out of your Microsoft Teams account. Have any questions or suggestions? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.