How to add mailbox in outlook

Last Updated: Mar 9, 2024 by

Outlook is a popular email client used by millions of people around the world. It offers a variety of features and customization options, making it a preferred choice for both personal and professional use. One of the most important features of Outlook is the ability to add multiple mailboxes, allowing users to manage all their emails in one place. In this article, we will discuss how to add a mailbox in Outlook and make the most out of this feature.

What is a Mailbox in Outlook?

Before we dive into the steps of adding a mailbox in Outlook, let’s first understand what a mailbox is. In simple terms, a mailbox is a folder that contains all your emails, contacts, and other data. In Outlook, you can have multiple mailboxes, each with its own set of emails and contacts. This allows you to manage different email accounts, such as personal and work, in one place.

Adding a Mailbox in Outlook

Adding a mailbox in Outlook is a simple process that can be completed in a few easy steps. Here’s how you can do it:

Step 1: Open Outlook

The first step is to open Outlook on your computer. If you don’t have Outlook installed, you can download it from the Microsoft website.

Step 2: Go to File

Once Outlook is open, click on the “File” tab located in the top left corner of the screen.

Step 3: Click on “Add Account”

In the “Info” section, click on the “Add Account” button. This will open a new window where you can add your mailbox.

Step 4: Enter Your Email Address

In the new window, enter your email address and click on “Connect.” Outlook will automatically detect the type of email account and configure the settings accordingly.

Step 5: Enter Your Password

Next, enter your password and click on “Connect.” If you have two-factor authentication enabled, you will need to enter the code sent to your phone or email.

Step 6: Complete the Setup

Once the setup is complete, you will see a message confirming that your mailbox has been added successfully. Click on “Finish” to complete the process.

Managing Multiple Mailboxes in Outlook

Now that you have added a mailbox in Outlook, you can easily manage all your emails in one place. Here are some tips to help you make the most out of this feature:

  • To switch between mailboxes, click on the dropdown arrow next to your email address in the top right corner of the screen.
  • You can create folders within each mailbox to organize your emails.
  • To send an email from a specific mailbox, click on the “From” field and select the desired mailbox.
  • You can set rules to automatically sort emails into different folders based on the sender or subject.


If you encounter any issues while adding a mailbox in Outlook, here are some troubleshooting tips:

  • Make sure you have entered the correct email address and password.
  • Check your internet connection.
  • If you have two-factor authentication enabled, make sure you have entered the correct code.
  • If you are still unable to add your mailbox, contact your email provider for further assistance.

By following these steps, you can easily add a mailbox in Outlook and manage all your emails in one place. This feature is especially useful for those who have multiple email accounts and want to streamline their email management process. Give it a try and see how it can improve your email experience.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.