How to add ics file to outlook calendar

Last Updated: Feb 22, 2024 by

In today’s fast-paced world, staying organized is key to success. And for many people, their Outlook calendar is their go-to tool for keeping track of important events and appointments. But what happens when you receive an ICS file and need to add it to your Outlook calendar? Don’t worry, we’ve got you covered. In this article, we’ll walk you through the steps of adding an ICS file to your Outlook calendar.

What is an ICS File?

Before we dive into the steps, let’s first understand what an ICS file is. An ICS (iCalendar) file is a universal format used for sharing calendar data. It contains information such as event details, date, time, and location. ICS files are commonly used for sending meeting invitations or sharing events with others.

Step 1: Download the ICS File

The first step is to download the ICS file to your computer. This can be done by clicking on the link or attachment in the email you received. The file will automatically download to your designated downloads folder.

Step 2: Open Outlook Calendar

Next, open your Outlook calendar by clicking on the calendar icon in the bottom left corner of your Outlook window. If you have multiple calendars, make sure you select the one you want to add the event to.

Step 3: Import the ICS File

In your Outlook calendar, click on the “File” tab in the top left corner. Then, select “Open & Export” and click on “Import/Export”. This will open a new window where you can select the option to “Import an iCalendar (.ics) or vCalendar file (.vcs)”.

Step 4: Select the ICS File

In the next window, click on “Browse” and navigate to the location where you downloaded the ICS file. Select the file and click “Open”. Then, click “Next” to proceed.

Step 5: Choose the Calendar

In the next window, you will be prompted to choose the calendar you want to add the event to. Make sure the correct calendar is selected and click “Next”.

Step 6: Complete the Import

The final step is to click “Finish” to complete the import process. The event from the ICS file will now be added to your Outlook calendar.


If you encounter any issues during the import process, make sure you have the latest version of Outlook installed. You can also try restarting your computer and trying again. If the issue persists, you can try converting the ICS file to a CSV file and then importing it into Outlook.


Adding an ICS file to your Outlook calendar is a simple process that can save you time and keep you organized. By following these steps, you can easily add events from ICS files to your Outlook calendar. So the next time you receive an ICS file, you’ll know exactly what to do.

Have you ever had trouble adding an ICS file to your Outlook calendar? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.