How to add footer to outlook email

Last Updated: Feb 16, 2024 by

Email branding is an important aspect of any business communication. It not only adds a professional touch to your emails, but also helps in promoting your brand and providing important information to your recipients. One way to achieve this is by adding a footer to your Outlook emails. In this article, we will discuss how to design and add a footer to your Outlook emails.

Designing Your Footer

Before we dive into the technical aspect of adding a footer to your Outlook emails, it is important to design a visually appealing and informative footer. Here are some tips to keep in mind while designing your footer:

  • Keep it simple and clean: Your footer should not be cluttered with too much information. Keep it simple and easy to read.
  • Include important information: Your footer should include your company name, logo, contact information, and links to your social media pages.
  • Use your brand colors and fonts: Your footer should be consistent with your brand’s visual identity.
  • Add a call-to-action: You can use your footer to promote a specific product or service, or to encourage recipients to follow your social media pages.

Adding a Footer to Your Outlook Email

Now that you have designed your footer, it’s time to add it to your Outlook emails. Here’s how you can do it:

  1. Open Outlook and click on the “New Email” button to compose a new email.
  2. In the new email window, click on the “Insert” tab at the top.
  3. In the “Insert” tab, click on the “Signature” dropdown menu and select “Signatures”.
  4. In the “Signatures and Stationery” window, click on the “New” button to create a new signature.
  5. Give your signature a name and click on “OK”.
  6. In the “Edit signature” section, type in your desired footer text and format it using the options in the toolbar.
  7. To add your company logo, click on the “Insert Picture” icon and select your logo from your computer.
  8. To add links to your social media pages, highlight the text you want to link and click on the “Insert Hyperlink” icon. Enter the URL of your social media page and click on “OK”.
  9. Once you are satisfied with your footer, click on “Save” to save your signature.
  10. In the “Choose default signature” section, select your newly created signature for both “New messages” and “Replies/forwards”.
  11. Click on “OK” to save your changes.

Tips for a Successful Footer

  • Keep it up to date: Make sure to update your footer with any changes in your contact information or social media pages.
  • Use a consistent footer: Use the same footer for all your emails to maintain a professional and cohesive brand image.
  • Test it out: Before sending out any important emails, make sure to test your footer to ensure all the links are working and the design looks good.

By following these steps, you can easily add a professional and informative footer to your Outlook emails. This will not only enhance your email branding, but also provide important information to your recipients. Have you added a footer to your Outlook emails? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.