How to add a sharepoint calendar to outlook

Last Updated: Feb 27, 2024 by

SharePoint is a powerful collaboration tool that allows teams to work together on projects, share documents, and manage tasks. One of its useful features is the ability to create and share calendars. However, if you’re used to managing your schedule in Outlook, you may be wondering how to integrate your SharePoint calendar with your Outlook calendar. In this article, we’ll show you how to add a SharePoint calendar to Outlook in just a few simple steps.

Step 1: Get the SharePoint calendar URL

Before you can add your SharePoint calendar to Outlook, you’ll need to get the calendar’s URL. To do this, go to your SharePoint site and navigate to the calendar you want to add. Click on the “Calendar” tab at the top of the page and then click on “Calendar Settings” in the ribbon. In the “Calendar Settings” page, scroll down to the “Calendar Address” section and copy the URL listed under “Web Address.”

Step 2: Add the calendar to Outlook

Open Outlook and go to the “Calendar” tab. In the ribbon, click on “Open Calendar” and then select “From Internet.” In the pop-up window, paste the URL you copied from the SharePoint calendar and click “OK.” Outlook will then prompt you to add the calendar to your list of calendars. Click “Yes” to confirm.

Step 3: Adjust calendar settings

Once the calendar has been added to Outlook, you can adjust the settings to your preference. Right-click on the calendar in the “My Calendars” section and select “Properties.” In the “Properties” window, you can change the name of the calendar, the color it appears in, and the time zone. You can also choose to display the calendar in a separate window or overlay it with your existing Outlook calendar.

Step 4: Sync the calendar

By default, the SharePoint calendar will not automatically sync with your Outlook calendar. To ensure that any changes made to the SharePoint calendar are reflected in your Outlook calendar, you’ll need to manually sync the two. To do this, go to the “Send/Receive” tab in the ribbon and click on “Update Folder.” This will sync all of your calendars, including the SharePoint calendar.

Step 5: Share the calendar with others

One of the benefits of using a SharePoint calendar is the ability to share it with others. To do this, go to the “Calendar” tab in the ribbon and click on “Share Calendar.” In the pop-up window, select the SharePoint calendar you want to share and choose the level of permissions you want to give to the recipient. You can choose to give them full control, edit permissions, or view-only access.

Conclusion

Integrating your SharePoint calendar with Outlook is a simple process that can greatly improve your productivity and organization. By following these steps, you can easily access and manage your SharePoint calendar alongside your other calendars in Outlook. Have you tried integrating your SharePoint calendar with Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.