How to add a folder in outlook

Last Updated: Feb 16, 2024 by

Outlook is a powerful email and productivity tool that is used by millions of people around the world. With its various features and customization options, it can be overwhelming to navigate at times. One of the most useful features of Outlook is the ability to create folders to organize your emails and keep your inbox clutter-free. In this article, we will discuss how to add a folder in Outlook and some helpful hacks for managing your folder structure.

Creating a Folder in Outlook

Creating a folder in Outlook is a simple process that can be done in just a few steps. Here’s how:

  1. Open Outlook and go to the folder where you want to create a new folder.
  2. Right-click on the folder and select “New Folder” from the drop-down menu.
  3. A pop-up window will appear. Enter the name of your new folder and click “OK.”
  4. Your new folder will now appear in the selected folder.

You can also create a subfolder within an existing folder by right-clicking on the folder and selecting “New Folder” again. This time, select “Subfolder” from the drop-down menu and follow the same steps as above.

Folder Hacks for Outlook

Now that you know how to create a folder in Outlook, here are some helpful hacks for managing your folder structure:

Use Color-Coding

Outlook allows you to assign colors to your folders, making it easier to visually organize and differentiate them. You can do this by right-clicking on a folder, selecting “Color,” and choosing a color from the drop-down menu. You can also create custom colors by selecting “More Colors.”

Create Rules for Automatic Folder Organization

Outlook has a feature called “Rules” that allows you to automatically move emails to specific folders based on certain criteria. For example, you can create a rule that moves all emails from a specific sender to a designated folder. This can save you time and keep your inbox organized without having to manually move emails to their respective folders.

Utilize the Favorites Feature

The “Favorites” feature in Outlook allows you to mark certain folders as favorites, making them easily accessible at the top of your folder list. To add a folder to your favorites, right-click on the folder and select “Add to Favorites.” You can also rearrange the order of your favorites by dragging and dropping them in the desired order.

Folder Structure Tips

When creating folders in Outlook, it’s important to have a well-organized and logical folder structure. Here are some tips to keep in mind:

  • Use broad categories for your main folders and more specific subfolders within them.
  • Avoid creating too many folders, as this can make it difficult to find emails.
  • Regularly review and clean up your folders to avoid clutter.


Adding folders in Outlook is a simple process that can greatly improve your email organization and productivity. By utilizing the various features and hacks available, you can create a well-structured folder system that works for you. Experiment with different methods and find what works best for your needs. Happy organizing!

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.