How to accept new proposed time in outlook

Last Updated: Mar 4, 2024 by

Managing your time availability and scheduling can be a daunting task, especially when you have a busy schedule. Fortunately, Microsoft Outlook offers a feature that allows you to propose a new time for a meeting or appointment, making it easier to manage your schedule. In this article, we will guide you through the steps on how to accept a new proposed time in Outlook.

Understanding the Proposed Time Feature

Before we dive into the steps, it is important to understand what the proposed time feature in Outlook is. This feature allows you to propose a new time for a meeting or appointment that has been sent to you by someone else. This is especially useful when the original time does not work for you, but you still want to attend the meeting or appointment.

Accepting a Proposed Time in Outlook

Now, let’s get into the steps on how to accept a proposed time in Outlook:

  1. Open the meeting or appointment invitation in your Outlook calendar.
  2. Click on the “Propose New Time” button in the ribbon at the top of the screen.
  3. A new window will pop up, showing the original time and your proposed new time. You can also add a message to explain why you are proposing a new time.
  4. Once you have selected the new time, click on the “Send” button.
  5. The person who sent the original invitation will receive your proposed new time and can choose to accept, decline, or propose another time.

Benefits of Accepting a Proposed Time in Outlook

Accepting a proposed time in Outlook offers several benefits, including:

  • Flexibility: By proposing a new time, you can still attend the meeting or appointment without having to rearrange your entire schedule.
  • Time-saving: Instead of going back and forth with the person who sent the invitation, you can quickly propose a new time and get a response.
  • Better time management: By using this feature, you can better manage your time and prioritize your schedule.

Tips for Using the Proposed Time Feature Effectively

To make the most out of the proposed time feature in Outlook, here are some tips to keep in mind:

  • Be considerate: When proposing a new time, try to choose a time that works for both parties. This will make it more likely for your proposed time to be accepted.
  • Communicate clearly: When proposing a new time, make sure to explain why the original time does not work for you. This will help the other person understand your reasoning and make a decision.
  • Use it sparingly: While this feature can be helpful, try not to overuse it. If you find yourself constantly proposing new times, it may be better to decline the invitation and suggest a different meeting time altogether.


In conclusion, accepting a proposed time in Outlook can be a useful tool for managing your time availability and scheduling. By following the steps outlined in this article and keeping these tips in mind, you can effectively use this feature to make your schedule more manageable. Have you used the proposed time feature in Outlook before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.