How to Accept Microsoft Teams Meeting Invite in Gmail?

Last Updated: Feb 10, 2024 by

Microsoft Teams has become a popular platform for virtual meetings and collaboration, especially in the wake of the COVID-19 pandemic. With its seamless integration with other Microsoft applications, it has become a go-to choice for many businesses and organizations. However, if you are new to Microsoft Teams, you may be wondering how to accept a meeting invite in Gmail. In this article, we will guide you through the process and provide some tips for effective meeting management.

Accepting a Microsoft Teams Meeting Invite in Gmail

If you have received a meeting invite in Gmail, you can easily accept it and join the meeting through Microsoft Teams. Here’s how:

  1. Open the email containing the meeting invite in your Gmail inbox.
  2. Click on the “Join Microsoft Teams Meeting” button in the email.
  3. If you already have the Microsoft Teams app installed on your device, it will automatically open and take you to the meeting. If you do not have the app, you will be prompted to download it.
  4. Once you are in the meeting, you can join with audio and video, or choose to join with audio only.

Sending a Microsoft Teams Meeting Invite

If you are the one organizing the meeting and need to send out invites, here’s how you can do it:

  1. Open Microsoft Teams and go to the “Calendar” tab.
  2. Click on the “New Meeting” button in the top right corner.
  3. Fill in the meeting details, including the title, date, time, and attendees.
  4. You can also add a meeting agenda or attach any relevant documents.
  5. Once you are done, click on the “Send” button to send out the meeting invite.

Meeting Management Tips

Meeting Managementby Mimi Thian (

Now that you know how to accept and send Microsoft Teams meeting invites, here are some tips for effective meeting management:

  • Set a clear agenda: Before the meeting, make sure to set a clear agenda and share it with all attendees. This will help keep the meeting on track and ensure that all important topics are covered.
  • Use video and audio features: Microsoft Teams offers the option to join meetings with both audio and video. Encourage attendees to use these features to make the meeting more engaging and personal.
  • Utilize the chat feature: The chat feature in Microsoft Teams allows attendees to communicate and share information during the meeting. This can be especially useful for sharing links or documents.
  • Record the meeting: If some attendees are unable to join the meeting, or if you want to refer back to the discussion, you can record the meeting in Microsoft Teams. This feature is available for both audio and video meetings.

By following these tips and utilizing the features of Microsoft Teams, you can effectively manage your meetings and make the most out of the platform.

Have you tried using Microsoft Teams for meetings? Let us know your experience in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.