A Step-by-Step Guide to Using Microsoft Forms

Last Updated: Feb 5, 2024 by

Microsoft Forms is a powerful tool that allows you to create surveys, quizzes, and polls quickly and easily. Whether you’re a teacher looking to gather feedback from students or a business owner looking to collect customer data, Microsoft Forms can help you streamline the process. In this step-by-step guide, we’ll walk you through the process of using Microsoft Forms.

Step 1: Accessing Microsoft Forms

To access Microsoft Forms, you will need a Microsoft account. If you don’t have one, you can create one for free. Once you have an account, you can access Microsoft Forms by going to forms.office.com or by opening the Forms app in your Microsoft 365 account.

Step 2: Creating a New Form

To create a new form, click on the “New Form” button on the homepage. You will be prompted to give your form a title and description. You can also choose to add a theme to your form to make it more visually appealing.

Step 3: Adding Questions

Next, you can start adding questions to your form. Microsoft Forms offers a variety of question types, including multiple choice, text, rating, and more. You can also add images or videos to your questions to make them more engaging.

Step 4: Customizing Settings

Before sharing your form, you can customize the settings to fit your needs. You can choose to make your form anonymous, require sign-in, or limit responses to one per person. You can also set a deadline for responses and choose to receive email notifications when someone responds to your form.

Step 5: Sharing Your Form

Once your form is complete, you can share it with others. You can choose to share a link to your form, embed it on a website, or send it via email. You can also choose to share your form with specific people or make it public for anyone to access.

Step 6: Viewing Responses

As responses come in, you can view them in real-time on the “Responses” tab. You can see a summary of responses, as well as individual responses. You can also export the responses to Excel for further analysis.

Step 7: Analyzing Data

Microsoft Forms offers a variety of data analysis tools to help you make sense of the responses you receive. You can view charts and graphs to see trends and patterns, as well as filter and sort responses to get a more detailed view of the data.


Microsoft Forms is a versatile and user-friendly tool that can be used for a variety of purposes. By following these simple steps, you can create and share forms, collect responses, and analyze data with ease. Whether you’re a teacher, business owner, or simply looking to gather feedback, Microsoft Forms is a valuable tool to have in your arsenal.

Have you used Microsoft Forms before? What did you use it for? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.